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Balancing Brand Guidelines in Collaboration Posts

  • August 21, 2025
  • 3 replies
  • 75 views

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Hey everyone 👋

I’d love to hear how you all approach this: When you’re collaborating with another company (not necessarily an influencer) on a joint social post, how do you navigate the differences between brand and style guidelines?

For example—our brand has its own voice, design system, and accessibility standards, but a collaborator may have very different colors, tone, or visual rules they want to use. We want the post to feel cohesive and on-brand for both of us, but sometimes it feels like trying to merge two very different identities.

Do you:

  • Create a hybrid style that pulls from both brands?

  • Use neutral/shared design elements instead of trying to merge everything?

  • Have formal agreements or is it more case-by-case?

Curious what strategies, guidelines, or even compromises have worked for you.

Best answer by kate.meyers emery

We’ve done a few collabs with brands where they had a very different color scheme than us, and happy to share what happened! 

For some background, I work at a nonprofit that has wildly strict brand guidelines, only four colors (and two of those are black and white), only two fonts, and strong guidelines on what imagery, illustrations, and spacing to use. So it’s pretty challenging especially when we work with a brand that is more colorful. 

Here are a few ways we’ve found a balance:

  1. Instead of doing a collaborative post, we each share the content in our own brand guidelines, and just divide up the content for what makes sense. For example, we’re very quantitative data focused, so we’ll share the charts and let the collaborator share the more qualitative quotes and feedback part of the research. We each use our own guidelines, but include the logos of the other and tag each other. This is the most successful option. 
  2. When we do collaborative posts, we try to combine the brands in subtle ways, like adding one of their colors to our scheme and including both logos. For example, adding in a blue stripe to complement our yellow color and show both. 
  3. Sometimes we’ll just agree to go with one brand’s scheme or the other depending on who led it. This is not preferred, but sometimes if we’re a minor partner it makes sense. Usually in these cases I limit where I share the assets so it doesn’t disrupt our feed too much. 

As for agreements, I’ve seen the whole gamut. Sometimes it’s agreed to formally in advance, and sometimes its more vibes on the fly. The best ever collab we had was one where we went with option 1 above, and it was very informal. In that case, everyone really trusted the social media folks to do what was best for each of their brands, and posting complementary content within our own brand worked the best. 

Happy to share examples and details if its helpful!

3 replies

kate.meyers emery
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We’ve done a few collabs with brands where they had a very different color scheme than us, and happy to share what happened! 

For some background, I work at a nonprofit that has wildly strict brand guidelines, only four colors (and two of those are black and white), only two fonts, and strong guidelines on what imagery, illustrations, and spacing to use. So it’s pretty challenging especially when we work with a brand that is more colorful. 

Here are a few ways we’ve found a balance:

  1. Instead of doing a collaborative post, we each share the content in our own brand guidelines, and just divide up the content for what makes sense. For example, we’re very quantitative data focused, so we’ll share the charts and let the collaborator share the more qualitative quotes and feedback part of the research. We each use our own guidelines, but include the logos of the other and tag each other. This is the most successful option. 
  2. When we do collaborative posts, we try to combine the brands in subtle ways, like adding one of their colors to our scheme and including both logos. For example, adding in a blue stripe to complement our yellow color and show both. 
  3. Sometimes we’ll just agree to go with one brand’s scheme or the other depending on who led it. This is not preferred, but sometimes if we’re a minor partner it makes sense. Usually in these cases I limit where I share the assets so it doesn’t disrupt our feed too much. 

As for agreements, I’ve seen the whole gamut. Sometimes it’s agreed to formally in advance, and sometimes its more vibes on the fly. The best ever collab we had was one where we went with option 1 above, and it was very informal. In that case, everyone really trusted the social media folks to do what was best for each of their brands, and posting complementary content within our own brand worked the best. 

Happy to share examples and details if its helpful!


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  • Author
  • Level 2
  • September 5, 2025

Thanks so much for sharing this—it’s really helpful to hear how you’ve handled collabs with such strict brand guidelines. My org is also a nonprofit (we work in the disability space), so we have pretty firm accessibility standards on top of our design guidelines, which can make collaborations tricky too.

I really like the breakdown of the three strategies you’ve used. We usually go for the “subtle brand blend” approach, and I agree that it can work well when done with a light touch. I also love your first example of dividing up the content so that each org shares in its own style but the posts feel complementary—that makes a ton of sense, especially when one brand leans more quantitative and the other qualitative. I’ll keep this in mind!

Your point about sometimes just going with one brand’s scheme depending on who’s leading really resonates too. Sometimes, if working with someone who has a larger following, it’s worth it to adhere to their brand visuals, even if it throw off our own feed a little! (Who’s really scrolling our feed pointing out that one post doesn’t “match” anyway?)

If you’re open to sharing, I’d love to see some of the examples you mentioned—especially from the collab where you each shared within your own brand guidelines. That sounds like such a strong solution. Thanks again for such a thoughtful, detailed reply!


kate.meyers emery
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If you’re open to sharing, I’d love to see some of the examples you mentioned—especially from the collab where you each shared within your own brand guidelines. That sounds like such a strong solution. Thanks again for such a thoughtful, detailed reply!

Here’s an example from our launch of key fact sheets with ABFE: 

We kept is simple by just changing the outline, and we posted one of the fact sheets and they posted the other a week later. We also reposted each others with commentary to bring attention to them.